Turn the leads you already paid for into booked jobs.
We use AI to recover revenue you already paid to acquire. Recoupex reads your dormant CRM list, opens the conversation in your voice across SMS, email and WhatsApp — and lands the booking on your calendar.
No CRM migration. Goes live in days, not quarters. You stay in the loop on every reply.
Sarah M.
Quote sent 22 weeks ago
- Hi Sarah — I'm reaching back out about the AC system from your April quote. Still happy to book the install if the timing works for you.
- Oh hey, I'd almost forgotten. Can we still get the install this week?
- Absolutely. I've got Thursday at 2pm or Friday at 10am — which works?
- Thursday 2pm works.
Recoupex replied in 14 seconds.
Proof at a glance
- 70–80%of leads go cold without a follow-up
- $12k+avg. recovered revenue / month
- <10 minsetup time
- 3–5×reply-rate uplift vs. cold outreach
Trusted by service businesses across trades, medspas, dental, and real estate.
Why Recoupex
Why Recoupex wins over another chatbot.
Generic chatbot tools greet visitors on your homepage and answer FAQs. Recoupex sits on your lead lists and brings back the bookings you already earned — it acts like a closer, not a greeter.
The AI works the night shift.
Recoupex scans dormant lists every morning and writes the next reply within seconds — your team wakes up to bookings, not a backlog of cold leads.
14 seconds, not 14 hours.
Every reply goes out the moment a lead responds. Chatbot tools make visitors wait in a queue; Recoupex treats response time as the product.
Pays back the first month before it ends.
One recovered HVAC install covers months of Recoupex. Most teams net out positive inside seven days — chatbot tools bill you regardless of conversion.
Pipes into what you already use.
Connect ServiceTitan, HubSpot, a CSV upload or a web-form in minutes. There’s no migration, no rebuild of your stack, and no developer on your side required.
Recoupex vs. a spreadsheet vs. a $4k/mo SDR — see the side-by-side numbers.
Customer Wins
The dollars Recoupex already pulled back from cold lists.
Four anonymized operators, four business types, four different kinds of dormant leads — the same shape Recoupex is built to repeat for every team that plugs it in. Illustrative figures from the pre-launch cohort.
Northshore Plumbing
$4,200 recovered from 38 dormant leads · week of Mar 4
“it paid for itself by Wednesday.”
Tom · Madison, WI
Sunbelt HVAC
$6,800 recovered from 22 quote-list leads · 10 days in Feb
“the AI closed a $6,800 install while we were on another job.”
Marisa · Tucson, AZ
Ridgeline Roofing
$11,400 recovered from 14 storm-season leads · 3 weeks in Mar
“we stopped ignoring old quotes after the second close.”
Brett · Boise, ID
Brightline Electrical
$3,150 recovered from 51 unconverted web-form leads · week of Apr 22
“I stopped second-guessing my follow-up cadence.”
Nadia · Raleigh, NC
Illustrative — pre-launch cohort · anonymized business names shown; figures representative of the kind of operator the product is built for.
Built for service-business operators
- HVAC
- Plumbing
- Roofing
- Electrical
- Landscaping
- Auto service
How it works
Three steps from cold list to booked job.
No campaign brief, no CRM migration. Recoupex reads the leads you already paid for, opens the conversation, and lands the booking on your calendar.
- 01
Find
We scan every dormant lead in your CRM, your inbox and your old quote list.
- 02
Talk
The AI writes and sends the first message in your voice and keeps the conversation going across SMS, email and WhatsApp.
- 03
Book
Qualified leads land on your calendar in the slot you actually have free.
What recovery looks like
- recovered
- $47,200
- leads re-engaged
- 312
- appointments booked
- 89
Illustrative figures from a comparable service-business deployment.
The leak
You already paid for the lead. You just forgot to follow up.
Most service businesses sit on months of unworked quotes, missed calls and dead leads. They don't need more advertising — they need someone to recover the revenue that's already sitting in their CRM.
- 55–75%of missed calls never hear back
- 6 weeksis the average age of an old quote when a competitor wins it
- ~3xcheaper to re-engage an old lead than acquire a new one
What it looks like in production
A 22-week-old quote, reopened in 14 seconds.
Recoupex scans your dormant list every morning, picks up the thread on the ones worth re-engaging, and keeps writing until the lead either books or clearly says no. You stay in the loop on every reply, and the borderline cases stay with a human review.
- Written in your voice. Train the tone once, the AI keeps using it across every message.
- Calendar-aware. The AI checks open slots in real time and books the one the lead picks.
- Human in the loop. Price-sensitive or heated replies route back to you automatically.
Sarah M. · HVAC
- Hi Sarah — circling back on the April AC quote. Still want to get you on the schedule if the timing works.
- Oh wow, I'd forgotten about that. Can you still do it this week?
- Yes — Thu 2pm or Fri 10am. Want me to hold one?
- Thursday 2pm.
Booked · Thu 2:00 PM
AC install · $4,200 job
- Scanned06:14 AM
- Replied14 seconds
- Booked3 messages
Recoupex replied in 14 seconds. Job value: $4,200.
Recovered revenue · trailing 8 weeks
Cumulative weekly recovered dollars from a comparable service-business deployment.
Illustrative figures — your data, once connected, replaces this arc.
Features
Everything you need to recover, nothing you don't.
Recoupex is the missing layer between your CRM and your calendar — six capabilities, one product, no setup project.
Multi-channel outreach
SMS, email and WhatsApp from one thread — the AI keeps the conversation context as it moves between channels.
Your voice, not a chatbot
Train the tone once from three sample messages. Recoupex writes like you across every reply.
Calendar-aware booking
Pulls your real availability, proposes open slots, and books the one the lead picks — directly into your calendar.
Lead scoring that updates
Every reply updates a per-lead score so the warm ones get nudged harder and the cold ones drop off the list.
Human handoff, automatic
Price-sensitive, upset, or unusual replies route back to you instantly — never silently lost in an AI loop.
Reporting you can read
Daily summary of recovered revenue, replies sent, and bookings landed. No dashboard to learn.
Why Recoupex, not the reputation suite
One product recovers revenue. The other manages reviews.
Podium, Broadly, Birdeye and ServiceTitan built their category around reviews and messaging for service businesses. Recoupex sits next to them — and quietly does the other half of the job: turning the leads you already paid for into booked jobs.
Recover dormant CRM revenue
Recoupex is built for it. Reputation suites are built to collect reviews, not to find and book a 22-week-old quote.
Your voice, not a chatbot
Train the tone once, the AI keeps using it. Chat tools generally have canned response flows.
Multi-channel outreach (SMS · email · WhatsApp)
Both ship multi-channel, with the threads kept in one place.
Native calendar booking
Recoupex books straight into your calendar with the slot the lead picks. Most competitors route to a contact form.
Works in days, no CRM migration
Recoupex reads what you already have. Reputation suites typically require a full migration of reviews + contacts.
From the operators it's built for
The kind of business Recoupex quietly pays for.
Plain-spoken operators running HVAC, plumbing and roofing shops in second-tier markets. Drawn from the kinds of replies we're building the product for.
“I had a quote list from spring that I stopped opening. Recoupex cleared half of it in two weeks — the AI wrote like the dispatcher I never hired.”
MMaria
HVAC, Phoenix
“Missed-call recovery was the actual product. We stopped paying for new leads we couldn’t answer, and the calendar started filling with the ones we already had.”
DDevon
Plumbing, Tampa
“It booked a $6,200 roof-job from a quote I wrote in February. I would have written that off in another week.”
RRiley
Roofing, Denver
Illustrative — pre-launch cohort · names and figures representative of the kind of operator the product is built for.
FAQ
The questions operators ask in the first five minutes.
Already cover what you need? Skip ahead and join the waitlist.
Get early access
Join the waitlist.
We're onboarding a small first cohort of service businesses. Drop your email and we'll be in touch when a slot opens. Onboarding is a small handful of operators a month — not a wait-and-see list you never hear from.
Step 1A short call
We spend 20 minutes on what kind of leads you already have and what to recover first.
Step 2A preview run
We import a sample of your dormant list and write back the first 10 drafts — no commitments yet.
Step 3Onboarding
If it fits, you join the next cohort. First recovered conversation goes out in a week.
Waitlist
Drop your email — that's it.
We'll only email you about Recoupex. No newsletter, no upsell.
Already on the list? We'll be in touch when your cohort opens.
Request a demo
See Recoupex on your list.
Twenty minutes. We import a sample of your dormant leads and write back the first drafts — before you commit to anything.